Free learner support templates

Each template is free to copy, adapt and print. Use your browser’s print option to save a clean copy as a PDF. They follow the same Understand, Agree, Deliver and Review journey as Inclusion Studio, so they work well on paper today and map cleanly into software later. For interactive versions, try the free tools.

Which template do I need?

Pick the template that matches the stage of the support journey you are at:

If you only use one, use the learner support plan template. It is the record everyone else works from.

What makes a good learner support plan template?

A good learner support plan template starts with the learner’s own words and ends with a review date. In between, it lists each agreed adjustment, who delivers it, where and how often, and what the learner should do if it is not happening. It should also have space to record disagreement, so the plan reflects the real conversation. Our guide on how to write a learner support plan walks through each section, and the support plan builder helps you draft one step by step.

How do I adapt a template for apprentices?

Add the workplace and the assessment to the plan, and share only what the employer needs. An apprentice may need adjustments at the provider, at work and at assessment. Use the employer adjustments summary to give the employer the workplace adjustments and their own actions, without the learner’s wider history. The guide to working with employers on adjustments explains how to agree this with the apprentice first.

How should I handle completed templates safely?

Treat a completed template as sensitive personal data. Support plans often include disability or health information, which is special category data. Keep completed copies in a location with restricted access, share them only with people who need them, and follow your organisation’s retention rules. The guide to special category data in education explains the basics.

When does paper stop being enough?

Paper and documents work well for small caseloads, but they get harder to track as the number of learners and staff grows. The usual signs are missed reviews, no record of whether support was delivered, and plans copied into several places. Our comparison of Inclusion Studio and paper support plans sets out the trade-offs honestly. Inclusion Studio is pre-pilot, so the templates remain the practical option today.